Multifamily Rent Rolls and T12s, Straight Into Your Excel Model

Yes. Drop a multifamily rent roll or T12 into the upload box on this page, or run one of the samples, and you will see the result right away.

Excel (xlsx, xls), CSV and PDF, exported from any property management system, including Yardi, RealPage, Entrata, AppFolio, ResMan and MRI.

Your first 20 documents are free. After that it is $99 a month for each person on your team: you add and remove people as you go, and an invitation costs nothing until it is accepted. A credit card is required to sign up, and billing starts only after your first 20 documents.

The add-in runs in Excel on Windows. Create your account and the download is offered on the next screen. It stays available under Account in your console afterwards, so you can install it again on another computer.

Your file is read to produce your result, and QuickData stores nothing of it when it reads cleanly: not the file, not the result. A file that can't be read, or whose result needs review, is saved as an anonymized copy (residents' names, ids, emails and phone numbers replaced) so our team can fix the cause; it is deleted when that is done, and after 30 days at the latest. Your data is never sold or shared with marketers. Text from it goes to our AI processing providers to help read it, and neither may train on it: one reads every document and keeps nothing, and the other checks some documents when the first is unsure or the result doesn't match the document's totals, and deletes what it receives within 30 days. Details are in our privacy policy.

Rent roll data extraction, also called rent roll parsing, means reading a rent roll file and turning it into structured data: one row per unit with its unit type, resident, lease dates, rents and charges. QuickData does this for multifamily rent rolls in Excel, CSV and PDF and checks the result against the totals the document prints.

Drop the PDF into the extractor. It reads the layout, returns every unit as a row with the same column names each time, and flags anything that does not reconcile with the document's own totals. With the Excel add-in the rows land directly in your underwriting model.

Upload the rent roll and the extractor returns one row per unit, with unit type, square feet, resident, lease dates, market rent, in-place rent and every other charge, plus a unit mix summary. With the Excel add-in the data lands in your workbook.

A T12 (trailing twelve months) is a property's monthly income and expense statement for the last year. The extractor reads the 12 months, puts every line into a standard category such as Gross Potential Rent, Utilities or Repairs & Maintenance, and checks the result against the statement's own income, expense and NOI totals.

Yes. Rent roll and T12 data can be placed into any Excel underwriting model, including your firm's own template.

99.3% accurate. Every document goes through several stages of validation against its own printed totals. When a figure doesn't reconcile, the result is marked for review and tells you what to look at.

Yes. Add your own categories under any standard one, for example Electricity and Gas under Utilities, and matching lines are sorted into them automatically.

It is built and tested for multifamily rent rolls and T12 operating statements. If you need other document types automated, schedule a call and we will look at it with you.